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VA Eastern Kansas Health Care System

 

On Boarding Process for New Employees

 

New Employee Home > Start on-Boarding Process 

 

  1. Pre-Employment Physical and Fingerprinting Requirements 
    Federal law requires all candidates for employment at the VA to clear a pre-employment physical and pre-employment fingerprinting before their first day of work. Your HR Specialist will contact you to schedule an appointment for the physical with our Employee Health Service. As part of a pre-employment security requirement, you can get fingerprinted on the day of; or prior to, your scheduled pre-employment physical. No appointment is necessary for pre-employment fingerprinting.
  2. Required Forms to Complete 
    As a requirement of in-processing, you must complete and submit the forms from our new employee package. Below are links to "On Boarding Forms" checklists for designated positions. To open and print the checklist, select the link to the position you are being considered for from the drop-down menu below . The checklist will assist you with keeping track of your progress on completing the forms. You can access the forms by selecting each link on the checklist. You must print and complete each form and submit them to your Human Resources Specialist. All forms must be brought with you on the first day of your boarding process.


    REQUIRED FORMSFORM NO.
      1. Employee's Withholding Allowance Certificate W-4
      2. Employee's State Withholding Form K-4
      3. Direct Deposit- Fast Start Form FMS-2231
      4. Statement Of Prior Federal Service SF-144
      5. Employee Educational Form VA-4637
      6. Race & National Origin Identification SF-181
      7. Self-Identification of Handicap SF-256
      8. Employment Eligibility Verification I-9
      9. Abuse, Neglect or Exploitation Policy HSPM 11-19
      10. Patient Rights and Responsibilities HSPM 11-11
      11. Employee Code of Conduct HSPM 05-01
  3. Pre-Employment Security Requirements 
    As a condition of securing employment within the VA Eastern Kansas Health Care System, there are pre-employment investigative requirements that you must complete before a final commitment of employment can be made to you.

    • Begin the pre-employment security process 
  4. Mandatory Training for New Employees 
    All new employees are required to complete the following mandatory training courses: VHA Privacy Policy and Information Security Awareness. Go to the VA TMS website to create a profile, launch the mandatory training and complete the content. The completion of these courses is required in order to gain computer access so please finish the training as soon as possible.

    For your convenience, please download the “On Boarding Process Checklist” to track your progress as you move through the various modules.

 

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